Contracts Overview
Overview
The Contracts Administration Office administers the design agreement and construction contract process for the UCLA campus, including the bidding of construction contracts. In compliance with the California Public Contract Code(opens in new tab) and University of California policy(opens in new tab), UCLA conducts:
- formal competitive bidding for construction projects valued above $300,000 via public advertisement;
- informal competitive bidding for construction projects valued between $50,000 and $300,000; and;
- either informal competitive bidding or negotiated contracting for construction projects valued at less than $50,000, as allowed by Code and UC policy.
Advertisement
Advertising for UCLA construction projects valued above $300,000 may be found on this website Projects Currently Bidding.
Bidding Documents
Bidding documents are available on the UCLA Online Planroom(opens in new tab) website. Bidders should check the Advertisement for Bids of the applicable project for details. Following is general contact information for the UCLA Contracts Administration office:
Contracts Administration Office
University of California, Los Angeles
1060 Veteran Avenue, Suite 125
Box 951365
Los Angeles, CA 90095-1395
TEL: (310) 825-7015
FAX: (310) 206-4247
Monday through Friday
8:00 a.m. to 12:00 p.m.; 1:00 p.m. to 4:00 p.m.
(Directions)
Contractors and Design Professionals
For Construction Contractors
Contractors wishing to bid on projects valued at $300,000 or less
must register through our UCLA Vendor Portal. Click on the following hyperlink
to download our Vendor user guide to register:
Vendor Portal User Guide (PDF)(opens in new tab).
Information gathered from this form will be added to the Rotating Bidders
List and provided to our Project Managers.
For Contractor or license questions:
Contracts Administration
For Design Professionals and Other Consultants
In compliance with UC Policy, UCLA solicits consultant services (design, construction
management, and miscellaneous design/construction-related services) through public
advertisement or informal, non-advertised solicitations, depending on the dollar
amount of the project and services.
To be part of the Applicant Pool listing and be considered for selection as a
consultant to provide architectural, landscape architectural, engineering,
environmental, land surveying, construction project management services, and
other University-related services with a contract value of $100,000 or less, you
must register through our UCLA Vendor Portal. Click on the following hyperlink to
download our Vendor user guide to register:
Vendor Portal User Guide (PDF)(opens in new tab)
and additional registration tips:
Vendor Portal Registration Tips (PDF).(opens in new tab)
For Design Professional or Consultant questions:
Submittal Administration
For the complete Annual Announcement from University of California Office of the President which includes UC campuses contact information, please see attached PDF: Annual Announcement(opens in new tab)
Insurance Requirements
DESIGN PROFESSIONAL/CONSULTANT MINIMUM INSURANCE REQUIREMENTS:
1. INSURANCE REQUIREMENTS – Certificates of insurance are required on all UC projects. In addition to the requirements listed below, the Certificate must name the Regents of the University of California as an additional insured for all insurance, excluding Professional Liability and Workers' Compensation Insurance. Certificates must be sent in when the vendor signs the contract.
A. COMPREHENSIVE OR COMMERCIAL FORM GENERAL LIABILITY – covering bodily injury, personal injury, property damage, and contractual liability (if on "claims made" basis, coverage shall survive not less than three (3) years after termination of contract). For claims made, the firm will need to provide updated COIs for three years after the Notice of Completion has been filed.
| General Liability | |
|---|---|
| Each Occurrence – Combined Single Limit for Bodily Injury & Property Damage | $1,000,000 |
| Products – Completed Operations Aggregate | $2,000,000 |
| Personal & Advertising Injury | $1,000,000 |
| General Aggregate | $2,000,000 |
| Business Auto Liability | |
| Each Accident – Combined Single Limit for Bodily Injury & Property Damage | $1,000,000 |
| Workers Comp & Employers Liability | |
| As required by Federal & State of Calif. Law | |
| Professional Liability | |
| Each Claim | $1,000,000 |
| General Aggregate | $2,000,000 |
The following information is required exactly as shown on all COIs – SPECIAL PROVISIONS LANGUAGE:
1. The Regents of the University of California, The University of California, University, and each of their Representatives, consultants, officers, agents, employees, and each of their Representative's consultants, are included as additional insureds on the general liability policy as required by contract and pursuant to additional insured endorsement CG2010 (11/85) or a combination of both CG 2010 (10/01 or 07/04) and CG 2037 (10/01 or 07/04) but only in connection with (Project Name & Project Number or Non-Project Specific PSA)
2. The General Liability coverage contains a Severability of Interest provision and shall be primary insurance as respects The Regents of the University of California, its officers, agents and employees. Any insurance or self-insurance maintained by The Regents of the University of California shall be excess of and non-contributory with this insurance.
CERTIFICATE HOLDER LANGUAGE:
The Regents of the University of California
Capital Programs, Contracts Administration
University of California, Los Angeles
1060 Veteran Avenue, Box 951365
Los Angeles, CA 90095